> ## Documentation Index
> Fetch the complete documentation index at: https://docs.rootly.com/llms.txt
> Use this file to discover all available pages before exploring further.

# HiBob

> Sync HiBob time off into Rootly via calendar feed to overlay vacations and PTO on on-call schedules and spot coverage gaps before pages fire.

## Overview

HiBob exposes your team's time-off data as a subscribe-able calendar feed. Point Rootly at that feed and vacations and PTO appear directly on top of your on-call schedule timeline. Shifts that overlap with someone's leave are highlighted, making it easy to create an override before the next page fires.

This is a read-only overlay. HiBob stays the source of truth for time off; Rootly polls the feed in the background and keeps the schedule view current.

***

## Exporting the Calendar Feed from HiBob

HiBob's calendar export is generated from a filtered view of the People's Time-Off page, so you can scope the feed to a specific team, department, or set of people before sharing it with Rootly.

<Steps>
  <Step title="Open The People's Time Off View">
    From the HiBob sidebar, navigate to the **People's Time Off** view.
  </Step>

  <Step title="Filter The View">
    In the top right, click **Filters** and choose which parts of the organization or which people you want the feed to cover.

    <Tip>
      If you want a feed of every person's time off, add the **"None"** filter. Without it, HiBob generates a feed of company events only and strips out individual names.
    </Tip>
  </Step>

  <Step title="Sync With An External Calendar">
    In the top right, click **Sync with external calendar**, then pick **Filtered view** and copy the URL HiBob generates.
  </Step>
</Steps>

Keep the URL handy — you'll paste it into Rootly next.

***

## Adding the Feed to Rootly

Once you have the HiBob feed URL, the rest of the setup happens inside Rootly's schedules view.

<Steps>
  <Step title="Open The Holiday Calendars Menu">
    In the Rootly dashboard, go to **On-Call → Schedules**. In the calendar preview area, open the **Holiday calendars** dropdown.
  </Step>

  <Step title="Add A Holiday Calendar">
    Select **Add your team's holiday calendar**, then choose **Add a holiday calendar**.
  </Step>

  <Step title="Paste The HiBob Feed URL">
    Paste the URL you copied from HiBob into the URL field.
  </Step>

  <Step title="Name The Calendar And Pick A Timezone">
    Give the calendar a descriptive name (for example, `HiBob — Engineering PTO`) so teammates know what it represents. Select the appropriate timezone, or leave it blank to let Rootly infer it from the feed.
  </Step>

  <Step title="Save And Toggle On">
    Click **Add**. Rootly fetches the calendar and begins syncing automatically. Back in the schedule view, select the new feed from the **Holiday calendars** dropdown to overlay HiBob time off on the on-call timeline.
  </Step>
</Steps>

<Tip>
  For the full behavior of holiday calendars in Rootly — conflict highlighting, recurring events, multi-region setups — see [Adding a Holiday Calendar](/on-call/holiday-calendar).
</Tip>

***

## Troubleshooting

<AccordionGroup>
  <Accordion title="HiBob events show up without people's names" icon="user-slash">
    HiBob strips names from the feed unless the filtered view includes a **"None"** filter. Re-generate the URL after adding **"None"** to the filter set.
  </Accordion>

  <Accordion title="HiBob time off isn't appearing in the schedule view" icon="eye-slash">
    The feed has to be toggled on per schedule preview. Open the **Holiday calendars** dropdown above the schedule and confirm the HiBob feed is selected.
  </Accordion>

  <Accordion title="Events appear at the wrong times or on the wrong day" icon="clock">
    The calendar timezone determines how all-day events align with on-call shifts. Remove the calendar and re-add it with the correct timezone, or leave the timezone field blank to let Rootly infer it from the feed.
  </Accordion>
</AccordionGroup>

***

## Frequently Asked Questions

<AccordionGroup>
  <Accordion title="Does this change my on-call schedule automatically?" icon="pen">
    No. Holiday calendars are read-only previews — they surface conflicts so you can decide whether to override, but they never reassign shifts.
  </Accordion>

  <Accordion title="Can I add more than one HiBob feed?" icon="plus">
    Yes. Generate a separate filtered view per team or region in HiBob, copy each URL, and add them to Rootly as independent feeds.
  </Accordion>

  <Accordion title="Will the feed include personal time-off categories or just public holidays?" icon="globe">
    The feed mirrors whatever your filtered view includes in HiBob. Use the HiBob filters to control whether the feed contains PTO, sick days, public holidays, or all of the above.
  </Accordion>
</AccordionGroup>